How can Teams help our research community?

Bethany Reid

Tuesday 13 August 2019

From the request for proposal to the peer review cycle, Microsoft Team may be able to help streamline the end-to-end research process.

How to get started

Before applying for a grant, create a team and add each stakeholder to it.

• Create a team from scratch
• Create a team from an existing Office 365 group
• Add people to a team
• Create a link or code to join your team
• Use a link or code to join a team

Assign tasks to your grant team by adding Planner as a tab. After assigning tasks, each member will receive a Planner notification in their Teams account.

• Add a Planner tab to a team channel
• Work on your plan in Teams
• Open your Teams-created plan in Planner or Teams
• Remove a Planner tab or delete a plan
• Get Planner assignment notifications in Teams

Co-author the grant or research papers right in Teams. Use chat to provide feedback as you co-author; all chat history remains threaded and accessible after you log off, so you’ll have record of everyone’s feedback and suggestions.

• Start a chat
• Edit a file
• Download a file
• Share a file
• Share a file with someone outside your team
• Get a link to a file
• Move or copy files

Spark a quick brainstorm session by having a Meet Now video meeting. Record the meeting to make available in the channel for those who aren’t present.

• Meetings in Teams
• Join a meeting in Teams
• Record a meeting
• Play and share a meeting recording

Invite any researcher to collaborate on your project, like faculty at another university. Just add them as a guest to your team using Guest Access.

• Add guests to a team
• Guest capabilities
• Set guest permissions

Schedule recurring meetings, like edit reviews or catch ups.

• Schedule a meeting in Teams
• Schedule a Teams meeting from Outlook
• Do your one-on-ones in Teams